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Training at BJSC
TRAINING MANUAL    (Chart of Torbay)
Print as PDF
Reviewed Jan 2019

This document contains the subjects in the “Contents index”

A full printed copy is retained in the registration shed and is available on the web site. All volunteers have been provided with an electronic copy.

CONTENTS

1. Contacts

2. Courses

3. Operating Area

4. Tuition / Training

5. Safety

6. Facilities

7. Risk Assessment

8. Health & Safety

9. Child Protection

10. Data protection


CONTACTS

2019 BJSC Committee & Trustee Structure

PETER BARTLETT MBE President Email peter.bartlettmbe@gmail.com

EXECUTIVE COMMITTEE (All CIO Trustees and Company Directors)

TIM CORBETT : Principal. Chief Powerboat instructor. Child Protection Officer. (Trustee & Company director) (Bank account signatories) Home 01803 872414 Mobile 07539 376831
Email : timcorbett@brixhamjsc.co.uk

MIKE INNESS : Chief Senior Instructor. Powerboat instructor. Child Protection Officer. (Trustee & Company director) Home 01803842782 Mobile 07971421093
Email : mike56inness@gmail.com

ROSS BROWN : Senior Dinghy Instructor (Trustee & Company director)
Email : ross.brown@exeter.ac.uk

CHRIS COOTE : Club treasurer. (Trustee & Company director) (Bank account signatories) Email : chris.coote@talktalk.net

TRACY HILL : Child Protection Officer (Trustee & Company director) 01803475453 07775573660 Email : tracyhf1@hotmail.com

PAULA FRENCH : Child Protection Officer (Trustee & Company director) 01803843549
07403151588 Email : s.french139@btinternet.com

JORDAN FRENCH : Dinghy Instructor (Trustee & Company director) 01803843549 07403151588 Email : jordanf3105@gmail.com

NEIL PEARCE : Dinghy Instructor (Trustee & Company director) 01803 850877 07796541681 Email : neilgina@hotmail.com

2. COURSES

All the courses offered by the club will follow the guidelines as laid down by the Royal Yachting Association the (National Governing Body)

2 (a) NATIONAL SAILING SCHEME (In house instructors) RYA Publication G4

Level 1 Start Sailing

An introduction to the sport. Covering the basic and practical elements required to get afloat under supervision.

Level 2 Basic Skills

The foundation of the sport. To sail the dinghy, after tuition without additional input from the instructor.

Level 3 Better Sailing

Practice and improve skills introduced at Level 1 & 2. To be able to sail confidently independently in a light – moderate breeze

Seamanship Skills

Sailing consistently, independently in moderate wind conditions.. How to handle the boat in all circumstances and solve problems afloat.

Day Sailing

Passage planning and decision making for small boat cruising.

Sailing with Spinnakers

Everything you need to know to sail modern three sail boats.

Start Racing

The start line for enjoying club racing, all you need to know to get round the course.

2 (b) YOUTH SAILING SCHEME (In house instructors) RYA Publication G11

Stage 1

A basic understanding of how a boat sails, with some experience of steering and handling the boat.

Stage 2

Develop a range of sailing skills and background knowledge and be well on the way to being a confident small boat sailor.

Stage 3

Rig and launch a boat and be able to sail in any direction. This course is equivalent to Level 2 in the National sailing Scheme.

Stage 4

Gain the skills to sail a double handed boat as crew or helm, solve a variety of problems afloat.

2 (c) NATIONAL POWERBOAT SCHEME (In house instructors)

RYA G48 (RYA Start Powerboating). G103 (RYA Safety Boat Handbook for Safety Boat).

Level 1

Provides a practical introduction to boat handling and safety in powerboats. This course can be tailored for children from the age of 8.

Level 2

Provides the skills and background knowledge needed by the competent powerboat driver and is the basis for the International Certificate of Competence. Minimum age 12.

Safety Boat

Provides the skills required when acting as an escort craft, safety boat or coach boat for a fleet of dinghies, windsurfers or canoes.

2(d) FIRST AID COURSE (External instructor)

Current Edition St John/St Andrew’s/red Cross First Aid Manual

Covering first aid, resuscitation, control of bleeding, treatment of an unconscious casualty and the recognition and treatment of hypothermia

2 (e) OTHER THEORY COURSES (External instructor)

Essential Navigation and Seamanship Course: Classroom

Day Skipper Theory Course: Classroom

Coastal Skipper/Yachtmaster Offshore Theory Course: Classroom

All these RYA training courses are approved by the MCA for the purposes of paragraphs

3.7.8 of the Red Code and 3.4.4 of the SCV Code

All instructors and assistant instructors will hold recognised and current RYA certificates. All training personnel will be briefed by the CI/SI , at the beginning of each course. The briefing will cover the system of teaching to be employed, specific needs of individual students, operating and safety procedures.

Prior to the start of each training session the Principal/CI/SI will brief the training team. No activity afloat will commence without a briefing to instructors, volunteers and students that includes weather, tide, operating area, courses, potential hazards, communication signals and the aim of the training exercise. Each session will be concluded with a debriefing. Particular emphasis will be made in the briefing on how to use any unfamiliar equipment. The SBO will be briefed to maintain safety boat cover.

The Principal/CI/SI will monitor the progress of individual students with their instructors. It will be the responsibility of the Principal/CI/SI to ensure that students are receiving appropriate instruction and that instructors are competent to meet the needs of their students.

Throughout the course the Principal/CI/SI will observe teaching and offer advice, guidance and direction as required.

3. OPERATING AREAS

Boats will be launched from the Oxen Cove slipway. Launching will not commence until the safety boat has communicated with the Beach master/C Instructor that it is on station for the launch. The instructors will co-ordinate launching and recovery with other users of the slipway and with the safety boats if dinghies are to be towed in or out of the harbour.

3.1 GENERAL

Activities will take place in Torbay mainly in the southern part near Brixham harbour

Sailing area and known hazards.

The speed restriction of 5 knots is often broken by leisure sailors and commercial craft. Responsible club staff must always be aware that the fishing boats and commercial craft may not be able to keep clear of smaller craft. It is hard to see a small dinghy from the bridge of a large ferry. Care must be exercised to give sea room to large craft entering or leaving the harbour. The club encourages all members to exercise the common courtesy of keeping clear of fisherman’s tackle.

The sailing areas to be used during all training sessions are shown on the chart. The area to be used will be directed by Principal/CI/SI at the pre session briefing. There are designated power boat/water ski lanes along the quarries and in Elberry Cove in summer

Operating Areas Chart key

3.2 THE SOUTHERN PART OF TORBAY

Area A “The Flags”. From the end of the breakwater a square approximately 1½ mile sides to the north-west. In the centre of the area are a red and a green flag. Churston Cove is to the west. Most training will take place within this area.Sailing areas

Area B. “Broadsands”. Approximately 1 square mile off Broadsands beach.

Area C. “Breakwater beach”. Approximately 1 square mile off Breakwater beach.

Sailing dinghies are always escorted to and from the sailing areas (both ways) by safety boat/s.

In 2019 there is a proposal to have a 60m jetty to the northwest of the slipway, with a secondary shipping channel to this facility. All instructors and volunteers are briefed on this and the channel should be crossed with care.

3.3 BRIXHAM HARBOUR

All local Bylaws for both Brixham Harbour and local Torbay by laws will be adhered to.

In the event of poor weather an alternative sheltered sailing area may be selected by the CI

Brixham Harbour

Oxen Cove slipway

Alternative sheltered sailing area in the northwest of the harbour

Proposed new jetty (Approx) will be under construction to the northwest of the slipway in 2019

Launching, for all dinghies and powerboats (ribs) will take place at the Oxen Cove public slipway. Other users of the slipway should be treated with common courtesy.

3.4 POWERBOATING

Sailing areas 2

Powerboating courses will take place both inside the Brixham Harbour and across Torbay, within the three mile limit (Which excludes Torquay harbour.)

All sailing and powerboating will be dictated by the prevailing conditions and will be decided by the Principal, Chief Instructor (CI) or Senior Instructor (SI). The decision will be made after taking into account the current, tidal direction, tide times, springs or neaps, wind force, flood state, weather forecast and the ability of the weakest member of the group.

The Principal, CI or SI, will fully brief the Instructors of the sailing area; the Instructors will in turn brief their group.

4. TUITION

4.1 GENERAL

Tuition will be provided to the standards required by the RYA and to the syllabus contained in the relevant booklets. All Instructors engaged on RYA certificated courses will hold the appropriate RYA qualifications and endorsements.

It is the responsibility of the Principal to ensure the safety of the students and instructors at all times. For dinghy and powerboat courses, helpers assisting an Instructor may be unqualified, but must be experienced and competent. As part of the staff training programme all assistants should be encouraged to gain RYA instructor qualifications. For AIs and DIs aged under 18, a parental consent forms will be obtained.

A review of the structure of ongoing training, which may include matters such as health and safety, child protection and operating procedures, will be conducted on a regular basis.

All volunteers and Instructors will be Disclosure and Barring Service (DBS) checked. It is the responsibility of the Principal to check DBS disclosures and obtain self-disclosure forms for all instructors.

4.2 INSTRUCTORS

All instructors and assistant instructors will hold recognised and current RYA certificates. Copies of instructor’s certificates will be held on file by the Principal, including renewal dates.

All training personnel will be briefed by the CI/SI at the beginning of each course. The briefing will cover the system of teaching to be employed, specific needs of individual students, operating and safety procedures. Prior to the start of each training session the CI/SI will brief the training team, giving particular emphasis to wind and tide conditions.

Table 4.2

Who Teaches What Powerboating?

Instructor

Course

Description

Powerboat Instructor

Level 1

Introduction to Powerboating

Powerboat Instructor

Level 2

National Powerboat Certificate

Powerboat Instructor

Safety boat

Skills needed to act as a safety boat

(With Safety Boat Certificate)

Who Teaches what Sailing?

Instructor / Coach

Youth Sailing Scheme Course

National Sailing Scheme

Dinghy Instructor*

Stages 1, 2, 3,4

Basic Skills

Seamanship Skills

Start Sailing

Day Sailing**

Better Sailing

Sailing with Spinnakers***

Seamanship Skills

Day Sailing**

Sailing with Spinnakers***

Club Racing Coach

Start Racing

Start Racing

* Supervised by Senior Dinghy Instructor.

** See Individual Instructor endorsements.

*** An Instructor who is experienced with spinnakers and approved by the Principal/Chief Instructor

4.3 VOLUNTEER HELPERS

All occasional helpers and shore-based volunteers will be inducted in the operating and safety procedures of the centre.

4.4 STUDENTS AND INSTRUCTOR RATIOS

Type of Craft

Student: Instructor ratio

Example

Crewed Dinghies

3 : 1 for beginners with Instructor on board

(e.g. 3 Wayfarers with 3 students in each)

Double handed dinghies

Maximum 9:1 but no more than 6 boats per instructor

(e.g. 4 Picos with 2 students in each)

Single Handed Dinghies

6 : 1

(applies only whilst boats are used as single-handers)

Powerboat

3 : 1

(for level 1 and 2)

Safety Boat

6 : 1

(in 2 boats)

First Aid

12 : 1

(Resuscitation Manikin 4:1)

4.5 SUPERVISION

All activities must be supervised at all times by a person holding an appropriate and valid minimum RYA qualification. Sailing must be supervised by an SI and Powerboat session by a powerboat Instructor (the SI or Principal may elect a competent Instructor to supervise if they will be off site for a short period).

4.6 DECISION TO SAIL

The decision to sail and/or any restrictions or specific directions will be the responsibility of the CI/SI and the Principal. These decisions will be made in consultation with the instructors.

5. SAFETY Reviewed Jan 2019

5.1 GENERAL

Sufficient safety boats must be available to provide separate cover for all courses in progress at any one time. The safety boats must be manned and equipped for the type of activity being overseen, the operating area and prevailing conditions, taking into account the distance of the operating area to the shore. At least one person on board must have a PB2 certificate and if under 18 must be accompanied by an adult.

All instructors and helpers shall be made aware and brief all students of the first aid and emergency procedures.

Refuelling should only be carried out by people nominated by the sailing committee or Principal/CI/SI. All refuelling of safety boats will only be handled by the designated BJSC member. All precautions should be taken to prevent the risk of fire and fuel spillage. No fuel to be kept on site other than in the rib fuel tanks. Refuelling will take place using official “jerry cans” brought to the site at the start of the session.

5.2 SAFETY BOAT REQUIREMENTS

· Kill cords will be worn at all times

· Each training group will be assigned a safety boat/s to the ratio given in Paragraph 4.4. Safety boats will be allocated at the beginning of the session by CI/SI.

· All safety boats will be equipped with a fixed VHF radio and a handset and will be expected to remain with their designated group unless authorised by the CI/SI or if required to attend an immediate emergency.

· In the event of VHF failure, the instructor must use the hand set and inform the other ribs of the situation.

· All safety boats and equipment - shall be checked by the user before and after use, any problems shall be reported to the SI/CI or Principal and noted on the damage/fault board in the registration shed. There is a laminated check list within each safety box.

Rib crew are responsible for preparing the boat, putting the safety box on board and ensuring there is sufficient fuel for the session. At the end of each session crews are responsible for replacing the boat covers and returning the safety box and keys to the “shed” after use.

5.3 RYA DINGHY SAFETY BOAT RATIO

Dinghies (single handed or crewed) Up to 6 dinghies – 1 safety boat

7 to 15 dinghies – 2 safety boats

More than 15 dinghies – 3 or more safety boats

5.4 PERSONAL SAFETY AND CLOTHING

All instructors, helpers and students must wear buoyancy aids while on or near the water. Students must supply their own protective clothing and buoyancy aids. Buoyancy aids must be a minimum of 50 Newton’s. Before going on or near the water Instructors will be responsible for checking student’s buoyancy aids and protective clothing.

5.5 FIRST AID

All Chief, Senior and Dinghy Instructors and rib crews along with most volunteers are first aid qualified and are to be made aware of the location of the First Aid boxes.

Location: First Aid Kits

• All safety boats.

• First Aid point, lower container

• Registration shed in marked drawer

• Upper container

Reporting:

Any accident requiring treatment needs to be reported either by an entry in the Accident Book (located in the registration shed) or by informing the Principal who will then complete the paperwork.

ACCIDENT PROCEDURE:

Should a student, instructor or helper sustain an injury requiring emergency first aid whilst onshore a first aider should be summoned immediately, and the Principal, CI or SI should be advised. The casualty should be taken (if safe to do so) to the registration shed and their parents informed. In more serious cases the emergency services must be advised.

For emergencies afloat the following procedure will be followed:

· Attract attention of Safety boat.

· Instructor and/or safety boat crew provide emergency first aid.

· Evacuate the casualty in a safety boat to shore if required.

· Advise the SI/CI or Principal

· If the injury is serious the SI/CI or Principal will summon an ambulance by a 999 call or arrange transport to the local Hospital Casualty Department

· Complete incident report.

Instructor/safety boat crew must advise Principal, CI/SI of details of any incident. Principal, CI/SI will record the incident in the Accident/Incident book. Reporting to the next of kin will be made by Principal or CI.

5.6 ENTRAPMENT

If a student becomes trapped under an inverted boat, the boat should be righted as quickly as possible.

5.7 MAJOR INCIDENT PROCEDURE

Definition:

A situation where there is the potential for significant or life threatening injury to occur e.g. child knocked unconscious by boom, person run over by power craft, severe unexpected weather causing multiple repeated capsizes. These situations are likely to require the full attention of the safety craft and personnel designated to that group and may well require additional resource.

Action:

On identifying a major incident it should be immediately brought to the attention of the lead instructor or rescue boat driver for that group (if they are not already aware).

Having made a rapid initial assessment the lead instructor or safety boat driver will then declare a major incident by:

· Making radio communication with the shore coordinator who will contact the emergency services if required.

· 4 long blasts of > 3 secs on the whistle or horn

· Then concentrating on taking whatever action is necessary to remedy the situation.

· On hearing the major incident signal all sailors in that group should congregate with their escort boat with the aim of being accompanied ashore. The escort vessel should identify itself with the appropriate signal (arms forming roof sign over head).

· On hearing the major incident signal the other groups should immediately stop sail training activities and start making arrangements to return to shore. In most instances this will involve sailing back to the Oxen Cove slipway.

· Under some circumstances however it may involve beaching at the nearest convenient point or sailing into the inner harbour.

· In the event of a situation affecting all groups simultaneously then rescue boats and escort craft will remain with their respective groups.

· If deemed safe to do so the shore coordinator or the Chief Instructor may request the escort or rescue boat from another group to go and assist at the incident. Similarly the shore coordinator will summon any of the emergency services that are deemed necessary. (On instruction for the Chief Instructor of the day)

· On hearing or been informed by the shore coordinator or the Chief Instructor of the major incident those in charge of the sailing groups (DI/AIs) will return them to shore and hand the children over to the care of shore helpers and a register taken. The DI & AIs then report to the Chief Instructor or shore coordinator in order to be deployed as required. As the boats are recovered the children should report to the shore coordinator to be de-registered and may be asked to remain in the main compound. If necessary parents will be contacted to collect the children. All must be signed out before being allowed to leave. No further on water activity should take place until sufficient rescue boat capacity is again available

5.8 PROTOCOL FOR THE TREATMENT OF SUSPECTED HYPOTHERMIA

Introduction

All dinghy sailors can suffer from the cold in 2 ways

1. Immersion in water after capsizes or man overboard resulting in rapid cooling of the body.

2. A gradual cooling and loss of energy from the body due to prolonged physical exercise. This, coupled with the effect of wind, rain and water, accelerates the heat loss from the body to a point where body heat output is overtaken, hence cooling begins. All instructors and safety boat crew need to be aware that students may suffer from the cold.

Prevention

1. Hypothermia due to immersion should be minimised by having suitable safety boats which in the event of prolonged immersion would retrieve students from the water.

2. Hypothermia due to exposure and possibly linked with exhaustion should be minimised by ensuring that all sailors are in a normal state of health and not suffering from any debilitating illness.

3. Ensure that all sailors are adequately fed and where appropriate ensure an adequate supply of food and hot drinks.

4. It is essential that adequate clothing is worn, with spare clothing available at all times. Most important are good-quality water/wind proof outer garments and hats if appropriate as these will inhibit heat loss from the body. Instructors will ensure that all sailors and safety boat crews are suitably dressed for the prevailing conditions.

Actions to be taken if hypothermia is suspected

1. Remove the student from the water as soon as possible.

2. Handle the student with care with movements kept to a minimum.

3. Treatment should start immediately after clearing the water:

· Make sure that a wind/water proof environment is provided so that the student is not allowed to chill further.

· Wrap the student in dry clothing (appropriate blankets are available in all first aid kits available in all safety boats and the shed) and do not remove wet clothing.

· Keep the head slightly down.

· Transfer the student to the BJSC shed or clubroom (heating switched on).

4. Contact the shore coordinator who will take the following action:

· Contact one of the First Aiders / Medical support persons and arrange to meet the student ashore

· The First Aider will remain with the student at all times

· Contact the parent/guardian of the student to collect the student from the clubroom.

· In the event that the parent/guardian is not available; if severe hypothermia is suspected, contact emergency services as below.

5. Seek medical assistance

· Ambulance 999 (if required).

· The student’s usual GP if known.

· NHS 111 (the replacement of NHS Direct)

· Or via transfer to Torbay Hospital if appropriate.

6. Complete incident report

5.9 DEALING WITH THE AFTERMATH OF A MAJOR INCIDENT

Guidelines following the event of serious injury or fatality.

Our priority is to ensure the safety of the participants, instructors and helpers of the course.

Contact the RYA Principle/Chief Instructor/Senior Instructors and police immediately.

Police/SI to phone parents, next of kin or home contact. An Instructor (and medical assistance as necessary) must stay with casualty until parents/next of kin arrive. The police will inform the next of kin if there has been a fatality.

· The press will need to be dealt with. Do not publicise the name of the casualty until you know that the next of kin has been informed.

· Don’t hold a press conference. Produce a written statement that we can give to the press.

E.G. ‘*** regret to announce the death of a crew member who fell overboard at night from a training yacht. When. Where. Our deepest sympathy to the relatives etc. A full statement will be issued at 2pm tomorrow.’ (To give ourselves time to collect information).

· Decide who will speak to the press. Only the SI/CI or Principal should deal with news media, if you are forced to make a statement, this should be limited to a straightforward confirmation that there has been an incident and a press statement will be made later by the Principal or Commodore.

· Don’t allow well-meaning but ill-informed staff to make public comments.

Report and record

Official reporting of the incident to RYA/MAIB

· In the event of a serious accident (loss of life, the prospect of loss of life or paralysis), notify the RYA on 023 8060 4181.

· If required send a report to the MAIB (Marine Accident Investigation Branch), inform them by telephone 023 80 395500 (www.miab.gov.uk – for details)

· Record all relevant details in the Accident/Incident Book, including names of witnesses. Including who you have spoken to, who has contacted you etc.

· Remove the instructor and key witnesses away from the immediate area, to a place you can talk to them away from the press.

· Get statements from any competent witnesses

· Keep any relevant equipment. E.G. life jackets, logbooks etc.

6. FACILITIES (2019)

6.1 CRAFT

Craft used for teaching

Sailing dinghies

Class or Type

No

Rig or Engine

Year Built

Max

Students

Laser Pico

10

Standard

2008/9

2

RS Feva XL

7

XL Inc. Spinnaker

2008/9

2

Wayfarer

6

Standard 3 with Spinnaker

Various

3

Safety boats (all with full safety equipment)

Blue rib XL

1

4.2m 25hp Suzuki (Engine 2017)

2017

3

Grey rib

1

4.5m 30hp Tohatsu (Engine 2015)

Unknown

3

Orange rib

1

5.5m 60hp Yamaha (Engine ?)

Unknown

3

Pilot 4 (Private)

1

40hp Honda (Engine 2011)

2011

4

Other craft may be use but only after inspection by the Principal, Chief Instructor or Senior Instructor to check that they are in a sea worthy condition and insured.

6.2 GENERAL

The facilities and craft are to be maintained by the appropriate BJSC personnel and volunteers supported by the committee, but all BJSC members will ensure that the facilities are kept in good and tidy condition.

· A unisex portable toilet is located in the shed by the containers.

· A cold water open air shower is available for rinsing only

· All students will be offered hot drinks at the end of the session.

· Fresh water will be available in the shed and at the taps outside the compound.

The principal, CI/SI (and the registrar) will have a mobile phone available. (No phone line at the club house). Nearest Landline to be used in an emergency is at the Harbour office.

Any deficiencies or breakages should be reported to the SI/CI or Principal and noted in the damage/fault log, for the attention of the club Bosun or relevant committee member.

Changing facilities

All students are asked to arrive changed, but if required the upper container may be used for appropriate separate changing, under the supervision of the shore registrar. (Access monitored)

The Club House maybe used during foul weather, for tuition.

Various safety equipment is available in the clubhouse store.

7. RISK ASSESSMENT Reviewed Jan 2019

7.0 NOTE

This risk assessment covers only those under the direct remit and control of Tuesday and Wednesday sessions and occasional events at weekends. Spectators, volunteers and (adults or children), other club members and their families or guests or casual visitors are included in this assessment.

This risk assessment assesses the risks involved with managing the sessions that can be controlled by the Chief Instructor and the Safety boat officer; and it seeks to put in place control measures to reduce the risk to the lowest practicable level. However, the seaworthiness of each boat and crew and the decision to launch, race or continue to race is the sole responsibility of the Principal or chief instructor in consultation with the safety boat officer.

Risk is by definition a combination of the likelihood of an incident occurring and the severity of harm that can result. This combination can be given as a risk level determined as shown below.

The overall guiding principal is that events should be organised to reduce risk to as low as reasonably practical (ALARP). It is important that the judgment of risk is an objective one and the size and financial position of the BJSC is immaterial to making it. The degree of risk in a particular activity or environment can, however, be balanced on the following terms against time, trouble, cost and physical difficulty of taking measures to avoid risk. If these are so disproportionate to the risk that it would be unreasonable to incur them then the BJSC is not obliged to do so (Maritime Port Safety Code: 2.1.12)

Note that some risks are generic to sailing and racing, some are due to local factors and some, such as sea state, current and weather, are dynamic and therefore risk assessment will continually change and the control measures implemented will need to be continually reviewed to maintain the risk level.

This safety policy and risk assessment document is reviewed annually or after any incident on or off the water. Each section is amended accordingly.

All adult instructors and volunteers are given an annual safety briefing.

All participants are briefed before every session with relevant information.

Annual training courses are provided as required to maintain and improve staff competence.

PHONE CONTACT NUMBERS

Brixham Harbour Office 01803 853321 (Office hours only)

Solent Coastguard 01803 882704

Tim Corbett (Principal) 01803 872414 or 07539 376831

Mike Inness (Chief Instructor) 07971 421093 or 01803 842782

Solent coastguard have been informed of our regular evenings training

Assessment prepared by

Tim Corbett

Date prepared

1st Jan 2019

Event

Sail training

Date of Event:

April to September 2019

Organising Authority

Brixham Junior Sailing Club

Event Web Site:

www.brixhamJSC.co.uk

Principal

Tim Corbett

Event Email:

timcorbett@brixhamjsc.co.uk

Chief instructor

Mike Inness

07971 421093

01803 842782

Safety boat officer

Tim Corbett

07539 376831

01803 872414

Operating Period

1st April to

September 30th 2019

Number of Boats

Approx. 7 Fevas, 10 Picos,
6 Wayfarers plus private craft

Operating Area

Southern Torbay

Authorities Informed

Brixham (Solent) Coastguard & Brixham Harbour Master

VHF Channels

16 EMERGENCY

M2 primary or 37
72 back up

Alternative

Communication mobile phones

BJSC personnel 5 hand held VHF

radio sets. Fixed VHF sets in all safety boats

Event Headquarters

Oxen Cove harbour compound, Brixham, TQ5 8AY

Junior / Youth / Adult

Mixed

Event Safety Officer

Tim Corbett

Beginner / Intermediate

Mixed

SO Mobile no

07539 376831

Number or support

boats (total)

Three plus

Number of dedicated Mother Boats

None but one support boat may be used as Mother Boat in an emergency

High & Low Water Brixham

variable as events take place every Tuesday and Wednesday evenings

Brixham Junior Sailing Club is a recognised RYA training centre, mainly for children between 8 and 18 years. In addition some adults receive formal training.

The regular events take place on Tuesday and Wednesday evenings from 1700 to 2100 hrs. every week throughout the designated period. Some events take place on designated full days, and are advertised in advanced on our web site.

Brixham Harbour is a working port accommodating a large fishing fleet and several other commercial vessels. Routes out of the harbour are generally well known by the Club, the Beach Master and all instructors and Safety Officer.

On the water

Ferries operates in the summer between Brixham and Torquay. All personnel are briefed and warned.

Trawlers tend to head from the harbour towards Berry Head and ferries cross the Bay from North to South and vice versa, leaving plenty of room to operate a safe and event area. These are designated in the training manual. In 2019 we expect a new jetty to be in place to the northwest of the slipway with a secondary shipping channel as access. Care must be taken when crossing this channel.

7.1 HAZARDS

1. Drowning

2. Hypothermia

3. Injuries

4. Tripping up

5. Fire

6. Underwater Obstructions

7. Safety craft

8. General public

9. Medical ailments

10. Other water craft

11. Multiple capsize

12. Child abuse


There is occasionally a sewage overflow into the Brixham Harbour close to the slipway used for launching and recovery of boats. This occurs in heavy rain from a Southwest Water pumping station nearby. If this overflow is sighted all “in water” activities are stopped and all participants are warned not to enter the water.

7.1.1 DROWNING

1. Hazard

Staff and juniors may drown if trapped under a capsized dinghy especially if they are unconscious when they enter the water.

2. Risk Groups

Instructors

Safety boat crews

Helpers

Junior Sailors

3. Control Measures

All participants, whether junior or adult are required to wear the minimum of a buoyancy aid complying to the CE 50 Newton standard at all times when on the slipway or afloat.

A support boat should assess any capsize within three minutes.

In case of 'entrapment' (i.e. under a capsized boat) a member of the safety boat crew must be prepared to enter the water. The most effective way to free an entrapped sailor is often to right the boat by boarding and pulling on the centre board in the normal way. A tidy boat with ropes tucked away reduces the risk of entrapment. Knives are carried in all safety boats and could be used in certain circumstances.

All juniors must register and be issued a tally band before being allowed on the slipway.

All juniors must de-register when safely ashore

No running, playing or pushing allowed on the slipways at any time.

All participants with long hair should have it tied up before going on the water.

All key personnel are adequately trained for the role that they perform.

Safety equipment includes croppers for shrouds.

7.1.2 CLINICAL HYPOTHERMIA

1. Hazard

Participants may get clinical hypothermia from wind chill especially if they have got wet first, particularly if inadequately dressed or if in the water for an extended period following a capsize.

2. Risk Groups

Safety boat crews

Instructors

Helpers

Junior Sailors

3. Control Measures

All participants, whether junior or adult, must wear suitable clothing at all times. Parents/Guardians sign to confirm that juniors will attend suitably dressed.

No boats should go outside the designated sailing areas.

Speed is paramount – dinghies can be left at sea if necessary to get casualties ashore.

Support boat personnel are trained to watch participants for signs of hypothermia.

Support boats carry thermal blankets.

All juniors must register and be issued a tally band before being allowed on the slipway.

All juniors must de-register when safely ashore

All must be accounted for before the Senior Instructor can leave.

Suspected suffers are taken to the registration shed or container where they are warmed up and monitored. The parent or guardian is informed if there is a serious problem.

All key personnel are adequately trained for 1st aid.

7.1.3 INJURIES

1. Hazard

Staff and juniors may be injured embarking or disembarking, by a boom: e.g. when gybing, or by equipment breakage or by being hit by another boat.

2. Risk Groups

Instructors

Safety boat crews

Helpers

Junior Sailors

3. Control Measures

All equipment must be properly designed, maintained and regularly inspected to reduce the chance of breakages and injury by damaged equipment.

No children are allowed on the slipways unless part of a session. No running, playing or pushing allowed on the slipway at any time.

Spectators are required to watch from the car park.

A support boat should assess any capsize within 3 minutes. An accident book is maintained.

All participants are carefully monitored to ensure they don’t take unnecessary risks and are attempting tasks within their ability.

All key personnel are adequately trained for 1st aid.

All key personnel are adequately trained for the role that they perform.

All instructors are to be familiar with the Club’s Instructions for dealing with accidents and emergencies.

Staff and children are warned of the hazards of embarking/disembarking, gybing, etc. Stay in sailing area.

Accident record of head injuries from booms to be kept under review and if necessary action will be taken by padding booms or providing crash hats.

7.1.4. TRIPPING UP or SLIPPING

1. Hazard

Staff and juniors may be injured by or after tripping up or slipping on the slipways or walk-ways. Or in harbour compound and access areas.

2. Risk Groups

Instructors

Helpers

Safety boat crews

Junior Sailors

3. Control Measures

All slipways maintained and regularly inspected to reduce the chance of accidents. Harbour master to take care of the main slipway.

An accident book is maintained.

No running, playing or pushing allowed on the slipway or in harbour compounds at any time.

4. Slipway to be inspected by the person in charge before any boats are launched.

7.1.5. WALKWAY

1. Hazard

Staff and juniors may be injured by vehicles parking in the nearby car park or turning. Or in harbour compound and access areas.

2. Risk Groups

Instructors

Helpers

Safety boat crews

Junior Sailors

3. Control Measures

All slipways maintained and regularly inspected to reduce the chance of accidents. Harbour master to take care of the main slipway.

An accident book is maintained.

All juniors and staff warned about the proximity of vehicles and supervised when using the access to the slipway.

Warning signs will be displayed to advise drivers of children and boats in the area

No running, playing or pushing allowed on the slipway or in the surrounding area or in the compound at any time.

4. Slipway and walkway to be inspected by the person in charge before any boats are launched.

7.1.5 FIRE

1. Hazard

Staff and juniors may be injured by fire.

2. Risk Groups

Instructors

Safety boat crews

Helpers

Junior Sailors

3. Control Measures

Club fire precautions and extinguishers are provided in both store container, and upper container briefing room and registration shed and on ‘mother ship’ also in all safety boats.

Steel fire escape from upper briefing room

All ashore to assemble by compound gates

An accident book is maintained.

No spare fuel for support boats is carried or stored on the premises.

Support boats are not to be refuelled on the water.

All key personnel are adequately trained for the role that they perform.

7.1.6 UNDERWATER OBSTRUCTIONS

1. Hazard

Staff and juniors may be injured by hitting an underwater obstruction either when in a boat or when jumping off the slipway.

2. Risk Groups

Instructors

Safety boat crews

Helpers

Junior Sailors

3. Control Measures

The main slipway is a known problem and all staff are trained to cope with this

All participants must be briefed as to the designated sailing areas. Any obstruction should be noted and participants briefed.

No jumping off rocks is permitted.

No running, playing or pushing allowed on the slipways at any time. An accident book is maintained.

All participants are monitored to ensure they don’t take unnecessary risks. All key personnel are adequately trained for the role that they perform. Stay in sailing area.

7.1.7 OPERATION OF SAFETY CRAFT

1. Hazard

Staff and juniors may be injured either by the boat itself or by its propeller. The boat may suffer mechanical breakdown or an accident resulting in the crew or those supported by the boat being put at risk.

2. Risk Groups

Instructors

Helpers

Junior Sailors

Safety boat crews

3. Control Measures

All equipment must be properly designed, maintained and regularly inspected to reduce the chance of unforeseen breakages and injury by damaged equipment.

All safety boat drivers to be adequately trained.

All planning craft must have a kill cord which must be used when the engine is running.

All safety boats must have an adult on board.

All safety boats should have a minimum crew of two at all times – one prepared to enter the water. Support boat engines should be stopped when a person is in the water beside the support boat, especially if abaft the console.

All participants are carefully monitored to ensure they don’t take unnecessary risks and are attempting tasks that they should be capable of achieving.

All key personnel are adequately trained for the role that they perform. No boat should sail outside the designated sailing areas.

Avoid going near rocks when alternative measures are feasible.

An accident book is maintained.

All Safety Boats should carry the following equipment: a VHF radio, paddles or oars, bucket or bailer, bridle secured with towing eyes, towline, thermal protective aid, watertight first aid kit containing large wound dressing and triangular bandages, bower anchor, chain and warp and either orange smoke and pinpoint red or day/night distress flares. A list of equipment is carried in each craft. (See safety boat policy)

Safety boat ratio

Up to 6 dinghies 1 safety boat

7 to 15 dinghies 2 safety boats

More than 15 dinghies 3 or more safety boats

7.1.8 GENERAL PUBLIC.

1. Hazard

Moving object on slipway and pathway to Brixham

2. Risk Groups

General public.

3. Control Measures

The beach master shall inform members of the public what operations are to take place and ask that they keep away from danger zones – e.g. when a RIB is to be launched he/she will stop the pedestrian traffic and clear the slipway.

Signs shall be erected to warn of boats and children

Someone will be appointed to supervise vehicles on the area of the slipway.

7.1.9 MEDICAL AILMENTS

1. Hazard

Staff and Juniors may be injured because of a previous medical problem in a participant.

2. Risk Groups

Instructors

Helpers

Safety boat crews

Junior Sailors

3. Control Measures

Parents are obliged to notify BJSC of any medical or physical conditions which may have an effect on the safety of participants in the program. This is on the consent form which is legally binding.

Medical advice should be sought as to the suitability of sufferers of unknown or uncommon medical problems being involved in the scheme.

An accident book is maintained

All parents/guardians must sign a consent form annually certifying that they have disclosed any medical problem that might affect a junior member.

Participants with known conditions are carefully monitored to ensure that any problems are quickly recognised and the appropriate action taken.

All key personnel are adequately trained for the role that they perform. All key personnel are adequately trained for 1st aid.

7.1.10 OTHER WATER CRAFT

1. Hazard

Staff and Juniors may be injured by their boat being hit by a trawler, ferry or wash.

2. Risk Groups

Instructors

Helpers

Safety boat crews

Junior Sailors

3. Control Measures

All participants are warned to keep well clear of the end of the breakwater where visibility is limited. The fairway is only used with instructors on board.

There must always be a support boat available.

No boat should sail outside the designated sailing areas.

Safety boat coxswains should have knowledge of collision rules and experience of the likely manoeuvres of other boats.

Stay in sailing area.

7.1.11 MULTIPLE CAPSIZE SITUATIONS (See Major Incident Plan)

1. Hazard

Due to wind / waves, a number of boats engaged on Junior Sailing might capsize at the same time.

2. Risk Groups

Instructors

Junior Sailors

Safety boat crews

Helpers

3. Control Measures

A support boat should assess each capsize within 3 minutes to ensure that no one is trapped under an upturned boat.

If conditions are such that the support boat personnel or the Senior Instructor feel that there is a risk of injury to people in the water, the personnel will be recovered and the boats abandoned.

If conditions permit, the abandoned boats should be marked by tying a piece of coloured tape to the rudder.

If the Principal or CI in charge decides that support boats resources are inadequate he should consider signalling “Abandon” and calling for assistance from external agencies such as the coastguard and

RNLI. Multiple short sound blasts on the water. Use VHF Channel 16

7.1.12 CHILD ABUSE

1. Hazard

A child is considered to be abused if he or she is treated in a way that is unacceptable in a given culture at a given time.

Adults may be incorrectly accused of abuse by a child.

2. Risk Groups

Children

Coaches

Helpers

3. Control Measures

The Principal or CI in charge should not appoint anyone to act “in loco parentis” for a child.

All adults should provide a DBS document

The Principal or CI in charge should endeavour to ensure that no adult helper spends excessive time alone with a child to whom they are not related. For their own protection volunteers are advised not to use any changing rooms with youngsters unless there are “in a crowd”

The Principal or CI in charge should ensure that there is someone trained in child protection available during sessions involving children. The club complies with the RYA Child Protection Policy at all times.

Child protection contact either :

Mrs Paula French 01803843549 or Mob : 07403151588 Email : s.french139@btinternet.com

Or

Mrs Tracy Hill 01803 475453 or Mob : 07775 573660 Email : tracyhf1@hotmail.

Mr Tim Corbett 01803 872414 Mob : 07539376831 Email : timcorbett@brixhamjsc.co.uk

Mr Mike Inness 01803 842782 (Chief Instructor) 07971 421093

8. HEALTH AND SAFETY Reviewed Jan 2019

NOTE: This Safety Policy covers only those matters under the direct remit and control of BJSC. Accordingly, non-members, families or guests or casual visitors are not considered in this Safety Policy. CI = Chief Instructor or instructor in charge. SI = Senior Instructor

8.1 RESPONSIBILITIES

Overall and final responsibility for safety rests with the safety Committee of the BJSC

The Principal and CI are responsible for preparing and reviewing a risk assessment of BJSC, drafting this safety policy and ensuring all the helpers are aware of the safety policy.

The Principal shall ensure that all teaching sessions are run by a suitably qualified Instructor.

8.2 PERSONNEL.

All voluntary staff with first aid responsibilities will have the certificates recorded in their personal files by the management.

Children with difficulties to be assessed by Principal and instructors under supervision or the CI – notes made if necessary.

8.3 ACCIDENTS

There is a first aid kit in the HUT and in each support boat.

All the qualified RYA Instructors and most volunteers are trained first aiders.

The Principal is responsible for ensuring that the first aid kits are checked and replenished as necessary – and new materials required, please report all usage to the Principal

The accident book is maintained. All accidents are to be logged in the accident book. The Principal is to be informed of all accidents.

The emergency services or coastguards should be contacted if the beach master, instructors or volunteers are in ANY doubt about any injury or incident.

8.4 REGISTRATION

Beach master or club volunteer usually takes the register. Children are required to be brought to each session by a parent or guardian or someone named on the registration form.

All juniors and volunteers taking part must register on arrival and be given a tally band before joining the session. These bands are coloured as follows :

RED for 1st year students

YELLOW for 2nd year students and those having more experience

GREEN for 3rd year and over who are considered experienced.

WHITE for all volunteers and instructors

A second band of same colour and number is issued prior to entering the water

On leaving the water all the participants will register back on shore to the beach master and hand in the “on water” band, so we can make sure all are safe.

All members MUST sign out at the very end of each session and hand in the final band. (sanctions may be imposed for noncompliance).

The CI or person in charge for the session may not leave the club until all the bands have been accounted for

8.5 PHONE CONTACT NUMBERS

Brixham Harbour Office 01803 853321 (Office hours only)

Solent Coastguard 01803 882704 (Brixham Coastguard) EMERGENCY VHF Channel 16

Tim Corbett (Principal) 01803 872414 or 07539 376831

Mike Inness 07971 421093 or 01803 842782

Normal communications using VHF channel M2 or 37 (M1) (Ch. 72 as backup) Emergency Channel 16

8.6 SAILING SAFETY

At least one safety boat in the charge of suitably trained operators must be available at all times when training on the water is in progress. If between 6 and 15 dinghies are being used there must be at least two safety boats and if over 15 dinghies at least three safety boats available. If undergoing recreational sailing there should be at least one support boat available for each twelve dinghies afloat.

· There should be sufficient safety boats available to ensure that a safety boat can reach a capsized boat within 3 minutes or less

· All safety boats should carry the following equipment: a VHF radio, paddles or oars, bucket or bailer, bridle secured with towing eyes, towline, bolt crops, thermal protective aid, watertight first aid kit containing large wound dressing and triangular bandages, anchor chain and warp and either 2 orange smoke and pinpoint red or 2 day/night distress flares, throw line (warp).

· All personnel, whether in dinghies or in safety boats, should wear a buoyancy aid complying with the CE 50 Newton standard at all times. Non swimmers 150 Newton. Buoyancy will be checked at the start of the year and recorded on the application form that it complies and is a correct size. Children should be checked before launch.

· A kill cord must be used at all times when the engine is on. Spare in the canister.

· Each student should have his/her sailing assessed before being allowed to go out in a dinghy alone

· All participants should be suitably dressed for the activity they intend to take part in, with long hair tied up.

8.7 SAILING AREAS

All instructors and safety boat coxswains shall be briefed on these sailing areas. The person in charge of each session shall decide which areas to use and brief the Instructors and support staff accordingly, taking into account such things as the present weather, the weather forecast and the tide.

8.8 ABANDON PROCEDURE

All boats must proceed in a safe manner to the Oxen Cove slipway and inform the Principal or CI or IC that they are safe. Abandonment can be instigated by any qualified volunteer on the water for any reason – debriefing will follow.

The signal is multiple short sound blasts by any means available – all safety boats should copy this signal to reinforce the message.

Please note abandoning may be used at any time but normally for emergencies.

Standard de-registration, tally system, will apply during any emergency - THIS IS IMPORTANT.

Principal & Safety Boat Officer (SBO) Tim Corbett

Chief Senior Instructor and Powerboat instructor Mike Inness

Chief Powerboat Instructor Tim Corbett

Instructors and assistant instructors.

Senior Instructors : Ross Brown, Mike Inness

Dinghy Instructors : Neil Pearce, Jess Churchill, Paul Jaycock, Tom Hollyoak, Haps Morgan, Jordan French, (Others : Tom Mudge, Mark Smith, Chris Head, Cameron Williams, Abbey Hill, Tom Plumridge)

Powerboat Instructors : Tim Corbett, Mike Inness

All Instructors hold valid First Aid and RYA Level 2 powerboat certificates and Safety boat certificates.

Assistant dinghy Instructors : Oliver Chaplin, Jade Hill, George Baldwin, Phil Jackson

9.0 CHILD PROTECTION POLICY AND PROCEDURES Reviewed Jan 2019

9.1 Policy Statement

It is the policy of Brixham Junior Sailing Club to comply with these guidelines and the full RYA Child Protection Policy as detailed on the RYA website at www.rya.org.uk “Safeguarding and Child Protection Policy and Guidelines” updated February 2018

For the purposes of this policy anyone under the age of 18 should be considered as a child. All members of the Club should be aware of the policy.

9.2 Club Welfare Officers

The Club Welfare Officer is :

Mrs Paula French 01803843549 or 07403151588
Email : s.french139@btinternet.com

Assisted by Mrs Tracy Hill 01803 475453 or 07775 573660
Email : tracyhf1@hotmail OR

Other welfare officers Mike Inness (CI) 01803842782 07971421093
Email : mike56inness@gmail.com

Tim Corbett Principal 01803 872414 or 07539376831
Email : timcorbett@brixhamjsc.co.uk

9.3 Volunteers

All Club volunteers whose role brings them into contact with young people will be asked to provide references or to complete a self-disclosure form. The Club Welfare Officer and those instructing, coaching or supervising young people will also be asked to apply for an Disclosure and Barring Service clearance.

9.4 Good Practice

All members of the Club should follow the good practice guidelines attached (see RYA Template 4).

Those working with young people should be aware of the guidance on recognising abuse (see RYA Appendix A).

Adults are requested not to enter the showers and changing rooms at times when children are changing before or after junior/youth training or racing. If this is unavoidable it is advised that they are accompanied by another adult.

The Club will seek written consent from the child and their parents/carers before taking photos or video at an event or training session or publishing such images. Parents and spectators should be prepared to identify themselves if requested and state their purpose for photography/filming. If the Club publishes images of children, no identifying information other than names will be included. Any concerns about inappropriate or intrusive photography or the inappropriate use of images should be reported to the Club Welfare Officer.

9.5 Concerns

Anyone who is concerned about a young member’s welfare, either outside the sport or within the Club, should inform the Club Welfare Officer immediately, in strict confidence. The Club Welfare Officer will follow the attached procedures (see RYA Flowcharts 1 and 2).

Any member of the Club failing to comply with the Child Protection policy may be subject to disciplinary action

9.6 Guidelines

What is child abuse? Revised RYA July 2010

(Based on the statutory guidance ‘Working Together to Safeguard Children’ March 2010)

Abuse and neglect are forms of maltreatment of a child. Somebody may abuse or neglect a child by inflicting harm, or by failing to act to prevent harm. Children may be abused in a family or in an institutional or community setting, by those known to them or, more rarely, by a stranger. They may be abused by an adult or adults, or another child or children.

Physical abuse may involve adults or other children causing physical harm:

· By hitting, shaking, squeezing, biting or burning

· Giving children alcohol, inappropriate drugs or poison

· Attempting to suffocate or drown children

· In sport situations, physical abuse might also occur when the nature and intensity of training exceeds the capacity of the child’s immature and growing body.

Neglect is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. Neglect may involve a parent or carer failing to:

· Provide adequate food, clothing and shelter

· Protect a child from physical and emotional harm or danger

· Ensure adequate supervision

· Ensure access to appropriate medical care or treatment

· Respond to a child’s basic emotional needs

· Neglect in a sailing situation might occur if an instructor or coach fails to ensure that children are safe, or exposes them to undue cold or risk of injury.

Sexual abuse. Sexual abuse involves an individual forcing or enticing a child or young person to take part in sexual activities, whether or not the child is aware of what is happening, to meet their own sexual needs. The activities may involve:

· Physical contact (eg. full sexual intercourse, masturbation, oral sex, fondling)

· Showing children pornographic books, photographs, videos or online images

· Taking pictures of children for pornographic purposes

· Encouraging children to behave in sexually inappropriate ways

· Sport situations which involve physical contact (eg. supporting or guiding children) could potentially create situations where sexual abuse may go unnoticed. Abusive situations may also occur if adults misuse their power over young people.

Emotional abuse is the persistent emotional maltreatment of a child such as to cause severe and persistent adverse effects on the child’s emotional development. It may involve:

· Conveying to children that they are worthless, unloved or inadequate

· Not giving the child opportunities to express their views, deliberately silencing them or ‘making fun’ of what they say or how they communicate

· Imposing expectations which are beyond the child’s age or developmental capability

· Overprotection and limitation of exploration and learning

· Preventing the child from participating in normal social interaction

· Serious bullying (including cyberbullying), causing children frequently to feel frightened or in danger

· The exploitation or corruption of children

· Emotional abuse in sport might also include situations where parents or coaches subject children to constant criticism, bullying or pressure to perform at a level that the child cannot realistically be expected to achieve.

· Some level of emotional abuse is involved in all types of maltreatment of a child.

Bullying (including cyberbullying) may be seen as deliberately hurtful behaviour, usually repeated or sustained over a period of time, where it is difficult for those being bullied to defend themselves. The bully may often be another young person. Although anyone can be the target of bullying, victims are typically shy, sensitive and perhaps anxious or insecure. Sometimes they are singled out for physical reasons – being overweight, physically small, having a disability or belonging to a different race, faith or culture.

9.7 Recognising Abuse

It is not always easy, even for the most experienced carers, to spot when a child has been abused. However, some of the more typical symptoms which should trigger your suspicions would include:

· Unexplained or suspicious injuries such as bruising, cuts or burns, particularly if situated on a part of the body not normally prone to such injuries

· Sexually explicit language or actions

· A sudden change in behaviour (eg. becoming very quiet, withdrawn or displaying sudden outbursts of temper)

· The child describes what appears to be an abusive act involving him/her

· A change observed over a long period of time (e.g. the child losing weight or becoming increasingly dirty or unkempt)

· A general distrust and avoidance of adults, especially those with whom a close relationship would be expected

· An unexpected reaction to normal physical contact

· Difficulty in making friends or abnormal restrictions on socialising with others.

It is important to note that a child could be displaying some or all of these signs, or behaving in a way which is worrying, without this necessarily meaning that the child is being abused. Similarly, there may not be any signs, but you may just feel that something is wrong. If you have noticed a change in the child’s behaviour, first talk to the parents or carers. It may be that something has happened, such as a bereavement, which has caused the child to be unhappy.

If you are concerned

If there are concerns about sexual abuse or violence in the home, talking to the parents or carers might put the child at greater risk. If you cannot talk to the parents/carers, consult your organisation’s designated Child Protection/Welfare Officer or the person in charge. It is this person’s responsibility to make the decision to contact Children’s Social Care Services or the Police. It is NOT their responsibility to decide if abuse is taking place, BUT it is their responsibility to act on your concerns.

9.8 RYA Code of Ethics and Conduct for Instructors, Trainers and Coaches

Sports training and coaching helps the development of individuals through improving their performance. This is achieved by:

· Identifying and meeting the needs of individuals.

· Improving performance through a progressing programme of safe, guided practice, measured performance and/or competition.

· Creating an environment in which individuals are motivated to maintain participation and improve performance.

· Instructors, Trainers and Coaches should comply with the principles of good ethical practice listed below. They must:

· If working with young people under the age of 18, have read and understood the Child Protection Policy as detailed on the RYA website at www.rya.org.uk under Working with Us.

· Respect the rights, dignity and worth of every person and treat everyone equally within the context of their sport.

· Place the well-being and safety of the student above the development of performance. They should follow all guidelines laid down by the sport’s governing body and hold appropriate insurance cover.

· Develop an appropriate working relationship with students (especially children), based on mutual trust and respect and not exert undue influence to obtain personal benefit or reward.

· Encourage and guide students to accept responsibility for their own behaviour and performance.

· Hold relevant up to date and nationally recognised governing body qualifications.

· Ensure that the activities they direct or advocate are appropriate for the age, maturity, experience and ability of the individual.

· At the outset, clarify with students (and where appropriate their parents) exactly what is expected of them and what they are entitled to expect.

· Always promote the positive aspects of their sport (eg. courtesy to other water users).

· Consistently display high standards of behaviour and appearance.

9.9 RYA Coach Code of Ethics and Conduct

Sports Coaching helps the development of individuals through improving their performance.

This is achieved by:

· Identifying and meeting the needs of individuals.

· Improving performance through a progressing programme of safe, guided practice, measured performance and/or competition.

· Creating an environment in which individuals are motivated to maintain participation and improve performance.

· Coaches should comply with the principles of good ethical practice listed below.

· All RYA Coaches working with sailors under the age of 18 must have read and understood the Child Protection Policy as detailed on the RYA website at www.rya.org.uk. If you are unable to access the website please contact the Racing Department for a copy.

· Coaches must respect the rights, dignity and worth of every person and treat everyone equally within the context of their sport.

· Coaches must place the well-being and safety of the performer above the development of performance. They should follow all guidelines laid down by the sport’s governing body and hold appropriate insurance cover.

· Coaches must develop an appropriate working relationship with performers based on mutual trust and respect. Coaches must not exert undue influence to obtain personal benefit or reward.

· Coaches must encourage and guide performers to accept responsibility for their own behaviour and performance.

· Coaches should hold up to date and nationally recognised governing body coaching qualifications.

· Coaches must ensure that the activities they direct or advocate are appropriate for the age, maturity, experience and ability of the individual.

· Coaches should, at the outset, clarify with performers (and where appropriate their parents) exactly what is expected of them and what performers are entitled to expect from their coach. A contract may sometimes be appropriate.

· Coaches should co-operate fully with other specialists (eg. other coaches, officials, sports scientists, doctors, physiotherapists) in the best interests of the performer.

· Coaches should always promote the positive aspects of their sport (eg. fair play) and never condone rule violations or the use of prohibited substances.

· Coaches must consistently display high standards of behaviour and appearance

10 DATA PROTECTION POLICY DOCUMENT

Copies of this document have been sent to all members, parents and volunteers associated with BJSC with a request to inform the Principal if they do not wish their data to be held at BJSC. This of course will affect their involvement with the club.

We suggest that all the data held by BJSC can be considered as being used for “performance of the contract” between the club and the members/volunteers and as such we hope that no further action will be needed. In 2019 the application/consent details will be updated to include consent for the club to retain and use the information only for the purpose of running the club.

10.1 Data Protection details GDPR

All information (data) held by the club is kept totally confidential and the club undertakes neither to pass on any data to third parties nor to use any data for advertising or any other external uses. Please contact the principal if you have any queries or questions about the information that is held by the club. Please contact the principal to be removed from the database.

Principal Tim Corbett

timcorbett@brixhamjsc.co.uk

01803 872414

07539 376831

“Westhaven”

Edginswell Lane

Kingskerswell

Newton Abbot

TQ12 5LX

Brixham Junior Sailing Club requests and receives application and consent forms from students, volunteers and parents with the following data :

Parents/Guardians full name

Home address

Parents/Guardians home telephone

Parents/Guardians mobile telephone

Parents/Guardians email address

Childs full name

Childs home address if different

Childs home telephone if different

Childs mobile phone (If available)

Childs email address (if available)

Childs date of birth

Childs gender (male or female only)

Any underlying medical condition, (This is requested to be provided in a sealed envelope to be opened only in an emergency)

Volunteers with the club provide the same information. Volunteers over 18 are not requested to provide consent details. (Adults do not provide DoB)

All data requested is used as required information to operate the club effectively. Contact details are only used to keep members informed and in cases of emergencies. We may also use contact details to pass on club information or to inform of cancellations.

The data is provided to the club on the application forms which are signed by the applicant and parent/guardian. Volunteer applications are signed by the applicant and with accompanying parental consent forms for under 18 year olds. All application forms are stored in hard copy along with the consent forms as listed below. In addition all data from the application forms is stored in a password protected database held by the principal.

10.2 Data types

There are five basic consent forms for persons under 18 which are kept with each application

1. Agree to the Code of Conduct

2. Permission for child to walk home unsupervised

3. Agree to allow child to be taken for medical treatment in an emergency

4. Media consent form

5. Data protection agreement

The consent forms hold some limited “personal” data and contact details in order to identify the signature of parent or guardian and the individual student.

10.3 Storage

All the above data for both students and volunteers data is held in two locations :

1. The club principal’s residence in a data base held on a password protected memory stick, which is never taken away from the property.

2. Within a locked “shed” accessible only by BJSC volunteers and which is inside a locked fenced compound. There is also a “registration sheet” used when sessions are taking place.

In 2. Minimal data is held on a registration sheet which shows the child/volunteers name and emergency telephone contact number. The sheets are stored for a month in the same place as the full application information.

All the application/volunteer forms are stored in a locked filing cabinet within the “shed” and are only accessible to the principal, the instructors and senior volunteers in case of emergencies only.

At the end of the season all written data is removed from the “shed” and retained at the principal’s residence for a period of two years it is then securely destroyed. Electronic copies are retained on the password protected memory stick for five years.

A list of “contacts” telephone numbers is also held on the Principals mobile phone and this is used to keep members updated either by text or emails and also used for emergencies only.

Data about the RYA qualifications of volunteers and members, and a copy of their DBS certificate is also held in a similar manner.