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Risk Assessment at BJSC

RISK ASSESMENT
Reviewed Jan 2019
Print as PDF 

NOTE: This risk assessment covers only those under the direct remit and control of Tuesday and Wednesday sessions and occasional special events. Spectators (adults or children), other Club members and their families or guests or casual visitors are included in this assessment.

Risk is by definition a combination of the likelihood of an incident occurring and the severity of harm that can result. This combination can be given as a risk level determined as shown below.

The overall guiding principal is that events should be organised to reduce risk to as low as reasonably practical (ALARP). It is important that the judgment of risk is an objective one and the size and financial position of the BJSC is immaterial to making it. The degree of risk in a particular activity or environment can, however, be balanced on the following terms against time, trouble, cost and physical difficulty of taking measures to avoid risk. If these are so disproportionate to the risk that it would be unreasonable to incur them then the BJSC is not obliged to do so (Maritime Port Safety Code: 2.1.12)

In completing the following Risk Assessment please assess the Risk Level using the tables below and decide on the appropriate control measures that will need to be introduced in line with the ALARP principal. (“ALARP” is short for “as low as reasonably practicable”.)

Note that some risks are generic to sailing and racing, some are due to local factors and some, such as sea state, current and weather, are dynamic and therefore risk assessment will continually change and the control measures implemented will need to be continually reviewed to maintain the risk level.

Contents:

1.         Drowning
2.         Hypothermia
3.         Injuries
4.         Tripping up
5.         Fire
6.         Underwater Obstructions
7.         Operation of Safety Craft
8.         General public
9.         Medical Ailments
10.       Other vessels using harbour
11.       Multiple Capsize Situation
12.       Child Abuse

This file was discussed and approved in January 2019 by the voluntary staff. (& Others)

Tim Corbett
Mike Inness
Ross Brown
Chris Coote

This safety policy and risk assessment document is reviewed annually or after any incident on or off the water. Each section is amended accordingly.

All adult instructors and volunteers are given an annual safety briefing.
All participants are briefed before every session with relevant information.
Annual training courses are provided as required to maintain and improve staff competence.
PHONE CONTACT NUMBERS
Brixham Harbour Office 01803 853321 (Office hours only)
Solent Coastguard 01803 882704
Tim Corbett (Principal) 01803 872414 or 07539 376831
Mike Inness (Chief Instructor) 07971 421093 or 01803 842782

Solent coastguard have been informed of our regular evenings training

Assessment prepared by

Tim Corbett

Date prepared

1st Jan 2019

Event

Sail training

Date of Event:

April to September 2019

Organising Authority

Brixham Junior
Sailing Club

Event Web Site:

www.brixhamJSC.co.uk

Principal

Tim Corbett

Event Email:

timcorbett@blueyonder.co.uk

Chief instructor

Mike Inness

07971 421093

01803 842782

Safety boat officer

Tim Corbett

07539 376831

01803 872414

Operating Period

1st April to
September 30th
2019

Number of Boats

Approx. 10 Picos 3 Toppers 6
Wayfarers 7 Fevas plus private craft

Operating Area

Southern Torbay

Authorities
Informed

Brixham (Solent) Coastguard & Brixham Harbour Master

VHF Channels

16 EMERGENCY
37 primary or M2
72 back up

Alternative
Communication mobile phones

BJSC issued hand held VHF radio sets. Fixed VHF sets in all safety boats

Event Headquarters

Oxen Cove harbour compound, Brixham, TQ5 8AY

Junior / Youth / Adult Competitors

Mixed

Event Safety Officer

Tim Corbett

Beginner / Intermediate

Mixed

SO Mobile no

07539 376831

Number or support
boats (total)

Three plus

Number of dedicated Mother Boats

None but one support boat may be used as Mother Boat in an emergency

High & Low Water Brixham

Variable as events take place every Tuesday and Wednesday evenings

Brixham Junior Sailing Club
The events take place on Tuesday and Wednesday evenings from 1700 to 2100 hrs every week throughout the designated period.
The Brixham Junior Sailing Club is a recognised RYA training centre. Mainly for children between 08 and 18 years.  In addition some adults receive formal training.
Brixham Harbour is a working port accommodating a large fishing fleet and several other commercial vessels. Routes out of the harbour are generally well known by the Club, the Beach Master and all instructors and Safety Officer.

On the water
A fast ferry operates in the summer between Brixham and Torquay. All personnel are briefed and warned.
Trawlers tend to head from the harbour towards Berry Head and Ferries cross the Bay from North to South and vice versa, leaving plenty of room to operate a safe and event area. These are designated in the training manual.

This Risk assessment assesses the risks involved with managing the sessions, that can be controlled by the Chief Instructor and the Safety boat officer; and it seeks to put in place control measures to reduce the risk to the lowest practicable level. However, the seaworthiness of each boat and crew and the decision to launch, race or continue to race is the sole responsibility of the Principal or chief instructor in consultation with the safety boat officer.

There is occasionally a sewage overflow into the Brixham Harbour close to the slipway used for launching and recovery of boats. This occurs in heavy rain from a Southwest Water pumping station nearby. If this overflow is sighted all “in water” activities are stopped and all participants are warned not to enter the water.

1. DROWNING
1. Hazard
Staff and Juniors may drown if trapped under a capsized dinghy especially if they are unconscious when they enter the water.

2. Risk Groups
Instructors
Safety boat crews
Helpers
Junior Sailors

3. Control Measures
All participants, whether junior or adult are required to wear the minimum of a buoyancy aid complying to the CE 50 Newton standard at all times when on the slipway or afloat.
A support boat should assess any capsize within three minutes.
In case of 'entrapment' (i.e. under a capsized boat) a member of the safety boat crew must be prepared to enter the water. The most effective way to free an entrapped sailor is often to right the boat by boarding and pulling on the centre board in the normal way. A tidy boat with ropes tucked away reduces the risk of entrapment. Knives are carried in all safety boats and could be used in certain circumstances.
All juniors must register and be issued a tally band before being allowed on the slipway.
All juniors must de-register when safely ashore
No running, playing or pushing allowed on the slipways at any time.
All participants with long hair should have it tied up before going on the water.
All key personnel are adequately trained for the role that they perform.
Safety equipment includes croppers for shrouds.

2. CLINICAL HYPOTHERMIA
1. Hazard
Participants may get clinical hypothermia from wind chill especially if they have got wet first, particularly if inadequately dressed or if in the water for an extended period following a capsize.

2. Risk Groups
Safety boat crews
Instructors
Helpers
Junior Sailors

3. Control Measures
All participants, whether junior or adult, must wear suitable clothing at all times. Parents/Guardians sign to confirm that Juniors will attend suitably dressed.
No boats should go outside the designated sailing areas.
Speed is paramount – dinghies can be left at sea if necessary to get casualties ashore.
Support boat personnel are trained to watch participants for signs of hypothermia.
Support boats carry thermal blankets.
All juniors must register and be issued a tally band before being allowed on the slipway.
All juniors must de-register when safely ashore
All must be accounted for before the Senior Instructor can leave.
Suspected suffers are taken to BYC where they are warmed up and monitored. The parent or guardian is informed if there is a serious problem.
All key personnel are adequately trained for 1st aid.

3. INJURIES
1. Hazard
Staff and Juniors may be injured embarking or disembarking, by a boom: e.g. when gybing, or by equipment breakage or by being hit by another boat.

2. Risk Groups
Instructors
Safety boat crews
Helpers
Junior Sailors

3. Control Measures
All equipment must be properly designed, maintained and regularly inspected to reduce the chance of breakages and injury by damaged equipment.
No children are allowed on the slipways unless part of a session. No running, playing or pushing allowed on the slipway at any time.
Spectators are required to watch from the car park.
A support boat should assess any capsize within 3 minutes. An accident book is maintained.
All participants are carefully monitored to ensure they don’t take unnecessary risks and are attempting tasks within their ability.
All key personnel are adequately trained for 1st aid.
All key personnel are adequately trained for the role that they perform.
All instructors are to be familiar with the Club’s Instructions for dealing with accidents and emergencies.
Staff and children are warned of the hazards of embarking/disembarking, gybing, etc. Stay in sailing area.
Accident record of head injuries from booms to be kept under review and if necessary action will be taken by padding booms or providing crash hats.

4. TRIPPING UP or SLIPPING
1. Hazard
Staff and Juniors may be injured by or after tripping up or slipping on the slipways or walk-ways. Or in harbour compound and access areas.

2. Risk Groups
Instructors
Helpers
Safety boat crews
Junior Sailors

3. Control Measures
All slipways maintained and regularly inspected to reduce the chance of accidents. Harbour master to take care of the main slipway.
An accident book is maintained.
No running, playing or pushing allowed on the slipway or in BYC compound at any time.

4. Slipway to be inspected by the person in charge before any boats are launched.

5. WALKWAY
1. Hazard
Staff and juniors may be injured by vehicles parking in the nearby car park or turning. Or in harbour compound and access areas.

2. Risk Groups
Instructors
Helpers
Safety boat crews
Junior Sailors

3. Control Measures
All slipways maintained and regularly inspected to reduce the chance of accidents. Harbour master to take care of the main slipway.
An accident book is maintained.
All juniors and staff warned about the proximity of vehicles and supervised when using the access to the slipway.
Warning signs will be displayed to advise drivers of children and boats in the area
No running, playing or pushing allowed on the slipway or in the surrounding area or in the compound at any time.

4. Slipway and walkway to be inspected by the person in charge before any boats are launched.

5. FIRE
1. Hazard
Staff and Juniors may be injured by fire.

2. Risk Groups
Instructors
Safety boat crews
Helpers
Junior Sailors

3. Control Measures
Club fire precautions and extinguishers are provided in both store “Shed” and upper school room, and in store container and on ‘mother ship’.
Steel fire escape from upper school room
All ashore to assemble by compound gates
An accident book is maintained.
No spare fuel for support boats is carried.
Support boats are not to be refuelled on the water.
All key personnel are adequately trained for the role that they perform.

6. UNDERWATER OBSTRUCTIONS

1. Hazard
Staff and Juniors may be injured by hitting an underwater obstruction either when in a boat or when jumping off the slipway.

2. Risk Groups
Instructors
Safety boat crews
Helpers
Junior Sailors

3. Control Measures
The main slipway is a known problem and all staff are trained to cope with this
All participants must be briefed as to the designated sailing areas. Any obstruction should be noted and participants briefed.
No jumping off rocks is permitted.
No running, playing or pushing allowed on the slipways at any time. An accident book is maintained.
All participants are monitored to ensure they don’t take unnecessary risks. All key personnel are adequately trained for the role that they perform. Stay in sailing area.

7. OPERATION OF SAFETY CRAFT
1. Hazard
Staff and Juniors may be injured either by the boat itself or by its propeller. The boat may suffer mechanical breakdown or an accident resulting in the crew or those supported by the boat being put at risk.

2. Risk Groups
Instructors
Helpers
Junior Sailors
Safety boat crews

3. Control Measures
All equipment must be properly designed, maintained and regularly inspected to reduce the chance of unforeseen breakages and injury by damaged equipment.
All safety boat drivers to be adequately trained.
Support boat engines should be stopped when a person is in the water beside the support boat, especially if abaft the console.
All planning craft must have a kill cord which must be used when the engine is running.  An accident book is maintained.
All safety boats should have a minimum crew of two at all times – one prepared to enter the water.
All participants are carefully monitored to ensure they don’t take unnecessary risks and are attempting tasks that they should be capable of achieving.
All key personnel are adequately trained for the role that they perform. No boat should sail outside the designated sailing areas.
Avoid going near rocks when alternative measures are feasible.

All Safety Boats should carry the following equipment: a VHF radio, paddles or oars, bucket or bailer, bridle secured with towing eyes, towline, thermal protective aid, watertight first aid kit containing large wound dressing and triangular bandages, bower anchor, chain and warp and either orange smoke and  pinpoint red or day/night distress flares. A list of equipment is carried in each craft. (See safety boat policy)
Safety boat ratio
Up to 6 dinghies 1 safety boat
7 to 15 dinghies 2 safety boats
More than 15 dinghies  3 or more safety boats

8. GENERAL PUBLIC.
1. Hazard
Moving object on slipway and pathway to Brixham

2. Risk Groups
General public.

3. Control Measures
The beach master shall inform members of the public what operations are to take place and ask that they keep away from danger zones – e.g. when a RIB is to be launched he will stop the pedestrian traffic and clear the slipway.
Someone will be appointed to supervise vehicles on the area of the slipway.

9. MEDICAL AILMENTS
1. Hazard
Staff and Juniors may be injured because of a previous medical problem in a participant.

2. Risk Groups
Instructors
Helpers
Safety boat crews
Junior Sailors

3. Control Measures
Parents are obliged to notify BJSC of any medical or physical conditions which may have an effect on the safety of participants in the program. This is on the consent form which is legally binding.
Medical advice should be sought as to the suitability of sufferers of unknown or uncommon medical problems being involved in the scheme.
An accident book is maintained
All parents/guardians must sign a consent form annually certifying that they have disclosed any medical problem that might affect a junior member.
Participants with known conditions are carefully monitored to ensure that any problems are quickly recognised and the appropriate action taken.
All key personnel are adequately trained for the role that they perform. All key personnel are adequately trained for 1st aid.

 10. OTHER WATER CRAFT
1. Hazard
Staff and Juniors may be injured by their boat being hit by a trawler, ferry or wash.

2. Risk Groups
Instructors
Helpers
Safety boat crews
Junior Sailors

3. Control Measures
All participants are warned to keep well clear of the end of the breakwater where visibility is limited. The fairway is only used with instructors onboard.
There must always be a support boat available.
No boat should sail outside the designated sailing areas.
Safety boat coxswains should have knowledge of collision rules and experience of the likely manoeuvres of other boats.
Stay in sailing area.

11. MULTIPLE CAPSIZE SITUATIONS (See Major Incident Plan)
1. Hazard
Due to wind / waves, a number of boats engaged on Junior Sailing might capsize at the same time.

2. Risk Groups
Instructors
Junior Sailors
Safety boat crews
Helpers

3.  Control Measures

A support boat should assess each capsize within 3 minutes to ensure that no one is trapped under an upturned boat.
If conditions are such that the support boat personnel or the Senior Instructor feel that there is a risk of injury to people in the water, the personnel will be recovered and the boats abandoned.
If conditions permit, the abandoned boats should be marked by tying a piece of spinnaker tape to the rudder.
If the Principal or CI in charge decides that support boats resources are inadequate he should consider signalling “Abandon” and calling for assistance from external agencies such as the coastguard and
RNLI. Multiple short sound blasts on the water. Use VHF Channel 16

4.  Further Action Planned

Annual review of Risk Assessment and Safety Policies. Annual safety briefing for all involved.
Annual training courses to maintain and improve staff competence.

12. CHILD ABUSE
1. Hazard
A child is considered to be abused if he or she is treated in a way that is unacceptable in a given culture at a given time.
Adults may be incorrectly accused of abuse by a child.

2. Risk Groups
Children
Coaches
Helpers

3. Control Measures
The Principal or CI in charge should not appoint anyone to act “in loco parentis” for a child.
The Principal or CI in charge should take up 2 references for any adult helper who may have intimate contact with the children.
All adults should provide a DBS document
The Principal or CI in charge should endeavour to ensure that no adult helper spends excessive time alone with a child to whom they are not related. For their own protection volunteers are advised not to use any changing rooms with youngsters unless there are “in a crowd”
The Principal or CI in charge should ensure that there is someone trained in child protection available during sessions involving children.

Child protection contact either :

Mrs Tracy Hill        01803 475453 or Mob : 07775 573660  Email : tracyhf1@hotmail.   OR

Mrs Paula French 01803843549  or Mob : 07403151588  Email : s.french139@btinternet.com